Frequently Asked Submission Questions
What is the submission deadline?
All abstract and symposium submissions must be completed by end of day May 2, 2014.
When will I be notified if my submission has been accepted?
Notifications of acceptance will be emailed around June 4, 2014. A notice will appear on the website homepage when the notices have been sent.
Can I specify a talk or poster when I make my abstract submission?
Yes. The submission form lets you specify that you would prefer a talk (slide presentation) or poster presentation.
How will I know if my poster submission is received?
If you have completed all of the submission steps, then your submission is in our database. You will NOT automatically receive an email confirming receipt of your submission. The “Verify Submission” page of the submission process shows you your completed submission as it will appear online and in the printed meeting program. This page also provides a button that allows you to email yourself a copy of your submission.
I completed all the submission steps, but my account still says my submission is not completed. What’s up?
Even if you have completed all the steps, your submission is not completed until we receive notification that your submission fee was paid. If you paid by eCheck, this can take 3-4 days to clear. If it’s been longer than 3-4 days, please contact us.
What if I have problems submitting online?
If you encounter problems while submitting your abstract through our online submission form, you may ask for help by emailing us.
My computer froze while I was submitting my abstract and I’m not sure if my submission went through or not.
You can log back into your account to see the current state of your submission. If you still have problems, please contact us.
For abstract submissions, there is only space for twelve authors. What do I do if I have more authors on my abstract?
If you have more than twelve authors, use the “Notes” text box. Be sure to enter each author’s name and affiliation (eg: Bob F. Jones, Stanford University).
I have a middle name or initial I would like to use, but there is no field for it. How do I indicate this?
Your middle name or initial should be placed in the First Name box.
Do I need to be a member to submit an abstract?
Yes. To submit an abstract you must be a current SNL member.
Can I become a member when I submit an abstract or register?
Yes. The first step is to create an SNL account. Once you have an account, you may become a member, register for the conference, and submit an abstract.
May I submit more than one abstract?
Yes. Members may submit more than one abstract.
I was unable to complete my payment using PayPal. Is there another way to make my payment?
If you are having a problem with the PayPal site (it’s temporarily down or not functioning properly), please try again later. If you continue to have problems, please contact us to make other payment arrangements.
Does the 500 word limit include my title and author information?
No. The 500 word limit per abstract does not include the title of your poster, your authors’ names or affiliation information.
If the first author is unable to present, the abstract must be withdrawn. Prior to the submission deadline you can do this by logging into your account and clicking the “Withdraw My Abstract” button. After the submission deadline, the first author must notify SNL in writing stating the reason for the withdrawal. Send all withdrawal notifications to firstname.lastname@example.org.
Abstracts withdrawn or not presented at the meeting will not be published in the proceedings. If you fail to notify SNL of your withdrawal, or you do not show up for your scheduled presentation, future submissions may be in jeopardy.
Abstract submission fees are not refundable.
If I’m unable to attend the meeting, can someone else present in my place?
Under certain circumstances, such as a family or medical emergency, you may make special arrangements to have another author present in your place. The first author must notify SNL in writing stating the reason for the substitution. In the case of a substitution, the substitute presenter must be registered to attend the meeting. Send all substitution requests to email@example.com.